Privacy Statement
Privacy Statement Transformation Forums
This is the privacy statement of Transformation Forums B.V. (hereinafter: TF), registered at Stroombaan 4, 1181 VX Amstelveen. TF is the owner and organiser of the Transformation Forums and administrator of the website transformationforums.com.
At Transformation Forums, the trust of our community is central to everything we do. To fulfil our social mission through our magazines and events, we process personal data — in strict compliance with the General Data Protection Regulation (GDPR).
In this statement, we explain which data we collect, why we do so and what rights you have.
1. Legal Bases
Under the GDPR, we may only process your data when a lawful basis exists. We rely on the following four bases:
- Performance of a contract: Necessary to deliver our services.
- Legal obligation: Data we are required to retain, e.g. for tax authorities.
- Legitimate interest: For safe and efficient business operations, such as relationship management, quality improvement and content segmentation.
- Consent: For data that is not strictly necessary but enhances your experience (e.g. dietary requirements or marketing preferences). You may withdraw this consent at any time.
2. Overview of Data Processing
| Data Type | Purpose of Processing | Legal Basis |
| Name & Job Title | Personalisation of communications, event badges, segmentation | Contract / Legitimate interest |
(Business) Contact Details | Correspondence, magazine delivery, operational coordination | Contract |
Company & Registration Data | Identification of partners, preparation of accurate contracts | Contract / Legal |
Payment Details (IBAN/VAT) | Financial settlement and tax administration | Legal / Contract |
| Dietary Requirements | Safety and inclusivity at catered events | Consent |
| Attendance & Feedback | Analysis and quality improvement | Legitimate interest |
| National ID Number | Only where required by law | Legal |
| Online Identifiers | IP address, cookies and location data for website optimisation | Consent |
3. Security and Retention Periods
We take the protection of your data seriously. Your data is stored in a secure environment (including Google Drive and Proton) with strict access control via two-factor authentication (2FA).
We retain your data only for as long as necessary:
- Financial data: 7 years (statutory retention requirement).
- Tax-related personal data: 5 years.
- Relationship data: For as long as the relationship is active or until you submit a deletion request.
4. Sharing with Third Parties
TF shares your data with third parties only where necessary for the performance of our contract (e.g. event venues, catering companies, mailing systems) or to comply with a legal obligation. We enter into a data processing agreement with all processors to ensure the same level of security and confidentiality.
5. Cookies
We use Google Analytics to measure website visits. These analytical cookies help us improve the website. You can opt out of cookies via your browser settings.
6. Links to External Platforms (LinkedIn, WhatsApp)
Our website contains links to content on LinkedIn and WhatsApp. These links only become active when you deliberately click on them. No data is transmitted to these platforms when you visit our website. Once you follow a link, you leave our website and the privacy policies of the respective provider apply:
LinkedIn: https://www.linkedin.com/legal/privacy-policy
WhatsApp: https://www.whatsapp.com/legal/privacy-policy
7. Your Rights
You have the right at any time to:
- Access, rectify or erase your data.
- Withdraw your consent (e.g. via the ‘unsubscribe’ link in newsletters).
- Data portability (requesting your data in a commonly used format).
- Object to processing based on legitimate interest.
8. Contact
If you have questions about this statement or wish to exercise your rights, please contact our Data Protection Officer: Fedde Krijger (connect@transformationforums.com)
Transformation Forums B.V. Stroombaan 4, 1181 VX Amstelveen Email: connect@transformationforums.com Chamber of Commerce registration number: 58778829
Should we be unable to resolve your concern together, you have the right to lodge a complaint with the relevant data protection authority.